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Facility Reservations

** At this time, we are not accepting Facility Reservations for the Student Recreation Center **

General Information

Exclusive use is only permitted with a minimum 2 week notice and completion of the Reservation Request form found HERE. Additional fees may be incurred by the requestor and is not included in any membership of day pass fees.  All Campus Recreation facilities are reserved on a “first come, first served basis” after all of the needs of the primary users/groups have been met (Students/Patrons of the facility)

Once a Reservation Request form has been completed and submitted the Assistant Director for Facilities and Member Services will follow up via email or by phone to confirm the reservation. During this time the requestor of the space(s) should provide proof of insurance for their event, read/sign the Facility Reservation Policy Form found below and send copies of both to the Assistant Director for Facilities and Member Services.

For additional information or questions of a particular facility CLICK HERE or contact the Assistant Director of Facilities and Member Services (859) 622-1183 or email campus.rec@eku.edu

Additional Information

University Departments and Organizations can reserve Campus Recreation facilities without being charged for the space, but other charges may be required (staff, equipment, ect.) depending on the nature of the request.

External (non-EKU affilliated) requests will be charged for using the space in addition to other resource charges (if applicable). External requests may contact Campus Recreation at (859) 622-6751 or campus.rec@eku.edu. External requestors are responsible for supplying a certificate of liability insurance. 

Once a request is submitted, the Assistant Director of Facilities & Member Services will contact the requestor directly via the informatioin provided. The confirmation of the reservation will depend on the following criteria:

  • Completion of Reservation Request Form

  • Date, time, and the space requested

  • Scope and nature of the event

  • Congruence with all state, university, and departmental regulations

  • Impact to existing programs and schedules

  • Satisfactory completion of requested requirements (including providing insurance coverage)

  • Availability of sufficient group representatives, chaperones, or advisors

  • Availability of Campus Recreation staff 

  • Previous experience with group

  • Ability to pay all relevant charges pertaining to building rental, equipment rental, staffing, and damages (if applicable).

The primary goal is to keep Campus Recreation facilities open, available and clean for the entire university community. In order to support our Deparment Mission, we have established facility policies for each of the various activity spaces within the Student Recreation Center and satellite facilities. These policies should be followed throughout the duration of the reservation. 

University Calendar/Events (*All programs/events may not be listed)

Available Spaces to Reserve

Campus Recreation Policies

Pricing

Pricing can be found on the below Facility Policy Form.


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facility_reservation_policy.pdf185.51 KB
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