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Facility Reservations

Same Day Bookings

Members of the SRC can make a same day booking! Spaces available for same day bookings are: Racquetball Courts, CPU/Console Gaming Stations, and the Golf Simulator. Click here to be taken to our member portal to make a reservation for one of these spaces. Login using your campus credentials (or "local" if you are a not an EKU Fac/Staff/Stu member) and click "Reservations". You will see all spaces/stations and times that are available to reserve. Click reserve on the time and location you want, and show your confirmation to our welcome desk staff when you arrive!

Registered Student Organization Reservation Requests

Registered Student Organizations (RSO) are required to initiate the facility reservation request with the office of Student Life and First Year Experience. Please click HERE to begin that process if you are requesting space on behalf of a student organization. If your RSO is considered a Club Sport by Campus Recreation, please contact the Coordinator of Competitive Sports.

Facility Reservation Requests for One Time or Recurring Events

A 2 week notice is preferred, and completion of the Reservation Request Form (found HERE) is required for a request to be considered. All Campus Recreation facilities are reserved on a “first come, first served basis” after all of the needs of the primary users/groups have been met (Students/Patrons of the facility)

Once a Reservation Request Form has been submitted the Assistant Director for Facilities and Member Services will follow up via email or by phone to discuss the request. 

Are you an "Internal" or "External Group"?

University Departments and Organizations are considered "Internal" and can reserve Campus Recreation facilities without being charged for the use of the space, but other charges may be required (staff, equipment, ect.) depending on the nature of the request.

"External" (non-EKU affilliated) requests will be charged for using the space in addition to other resource charges (if applicable). External requestors are responsible for supplying a certificate of liability insurance as well as sign and return a facility use contract, which will be provided during the event planning process. 

Other items to consider when making your request:

When considering reservation requests, our primary goal is to provide facilities that are routinely available, accessible, safe, and clean for the entire university community. In order to support our Deparment Mission, we have established facility policies for each of the various activity spaces within the Student Recreation Center and satellite facilities. To begin, see our Available Spaces to Reserve and review our Policies. These policies should be reviewed and understood prior to requesting a reservation. 

The confirmation of the reservation will depend on the following criteria:

  • Completion of Reservation Request Form

  • Date, time, and the space requested

  • Scope and nature of the event

  • Congruence with all state, university, and departmental regulations

  • Impact to existing programs and schedules

  • Satisfactory submission of requested contract and insurance (if required)

  • Availability of sufficient group representatives, chaperones, or advisors

  • Availability of Campus Recreation staff 

  • Previous experience with group

  • Ability to pay all relevant charges pertaining to building rental, equipment rental, staffing, and damages (if applicable).

Pricing

Pricing can be found on the below Facility Policy Form.


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