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Policies & Procedures

As part of the Department of Campus Recreation and its mission to achieve the highest standards for its participants, we have developed our policies to ensure a safe, fair, and fun environment.  The following general rules apply to all facilities and activities that are associated with the Department of Campus Recreation.

Valid Identification

All participants must provide valid identification to use the facilities.  Please present one of the following forms of identification to the front desk of Campus Recreation facilities.

  1. EKU student ID (verifying via scanner that all fees have been paid for the current semester).
  2. EKU Faculty/Staff ID (Campus Recreation memberships must be purchased to use the Fitness & Wellness Center and to participate in Group Exercise classes).
  3. EKU Alumni, Spouse, Donor, or Sponsored Dependent ID.
  4. Guest card or pass with or including a picture ID.

If you forget you may also enter the facility with a current sponsor (current student or Faculty / Staff member) by purchasing a guest pass for $5 dollars.

Guest/Spectactor Policy

Any member may bring a guest for the fee of $5/per day.   In order to purchase a guest pass, the guest must possess a picture ID that lists their date of birth.  Guests must be at least 14 years of age and must remain with the member during the visit in all activity areas.  A guest pass may be purchased at the Front Desk of the Fitness & Wellness Center.  All guests must follow the same rules and regulations set by university participants and the university member will be responsible for their guest’s actions.  The guest must leave when their sponsor also leaves. 

Members also have the opportunity to purchase a spectactor pass for guests interested in watching various special events and programs, such as Intramural or Club Sports or Climbing competitions.  Individuals under the age of 13 are free, while anyone 14 and older will be charged the $5 guest fee.

Towel Service

Both workout towels and shower towels are available for patrons at the Front Desk.  You may also bring your own towel if you choose.  Shower towels need to be checked out at the Front Desk with either an EKU ID or ID number.  Once finished, towels need to be returned to the bin located next to the Front Desk.  A $10 towel fee will be charged for towels not returned. 

Locker Rentals

Full and half lockers will be available to rent on a first-come-first-serve basis for all memberships, starting at the beginning of each Fall semester.  Full lockers can be rented for $25/Semester or $50/Academic Year, while half lockers can be rented for $15/Semester or $30/Academic Year.  If not renewed before the current term ends, the locker will be cleared and any contents will be placed in the Lost and Found, before taken to Good Will.  The locker will then be rented to the next interested or available person on the waiting list.

Day Use Lockers

Day use lockers are free!  The day use lockers are located outside each locker room as well as the basketball courts.  Patrons must check out locks through the Front Desk.  Locks that are not removed by the end of the night on day use lockers will be removed, and the contents found in the locker will be placed in our Lost and Found.

Membership Age Policy

In order to purchase a membership to the Fitness & Wellness Center, one must be at least 14 years old and the dependent of a current member.  Anyone between the ages of 14 and 17 must be accompanied by an adult while utilizing the facility in all activity areas.  In addition to the normal membership rate, there will be an additional $10 Minor Membership Fee, which includes an equipment orientation and 1 Personal Training session.  Wrist bands will be given to both individuals to be be worn while in the facility.  While in the facility, questions can be directed towards to the Operations Manager on duty.

Alcohol/Tobacco

All Recreation facilities are alcohol and tobacco free.  Everyone must extinguish smoking material and dispose of smokeless tobacco prior to being within 25 feet of any facility.  Individuals who appear to be under the influence of alcohol or other drugs and/or are creating harmful situations will be asked to leave, as well as those who do not follow the tobacco-free policy. In addition, a letter will be sent to the Office of Student Rights and Responsibilities concerning the violation of University rules and regulations.  The University Police will be called to assist with individuals who do not cooperate.

Proper Workout Attire

In an effort to prevent additional wear and tear on equipment and machines, all participants are encouraged to wear athletic clothing while working out or participating in activities. Athletic shoes with non-marking soles are required in all activity areas.  Open toed shoes, boots, and shoes with metal buckles are prohibited.  Shirts that cover the chest and back areas must be worn in all fitness areas with the exception of Group Fitness classes.  Participants not wearing clothing properly or found to be offensive by others will be asked to adjust as needed or asked to leave the facility.

Food/Beverage

Food and beverage may be consumed in the Fitness & Wellness Center main concourse, lounge area and vending area. Open lid consumption is not permitted in the main gym, fitness and weight rooms, and group exercise studio. Spill proof plastic water bottles will be permitted in the multi-purpose, fitness, and weight rooms.

Participants will be asked to refrain from chewing gum during activities for safety reasons and for the upkeep of the facility.

Pets

Pets are prohibited from entering all Campus Recreation facilities, with the exception of service animals.  Proper documentation needs to be submitted.

Literature Distribution

The distribution of leaflets, brochures, and advertisements is prohibited in all Campus Recreation facilities unless first approved by the Student Life Office and then approved by Campus Recreation.  To post materials in buildings, please contact the Administration Office at (859) 622-1224. 

Music Policy

The Campus Recreation staff is responsible for controlling the type of music and volume level for any facility where music is played on a central system.  The music played will be determined based on the general population using the facility and will not interfere with any other university policy or university group that may be in the facility.  Personal headsets are welcomed in any facility, but the use of radios/portable stereos (“boom boxes”) will not be permitted.

Summer Session Camps and Conferences

University sponsored summer camp or conference attendees will be considered a temporary member of the University Community and will be allowed to use the Fitness & Wellness Center on a fee basis.  The cost to use the facility will be $5 dollars per person per day.  The camp / conference attendees must be 16 years old and must bring their camp / conference ID with them.

Assumption of Risk

Participation in Campus Recreation facilities and activities is completely voluntary whether participating in or watching any event or activity sponsored by any group.  Each individual participating or watching assumes the risk for any harm or injuries sustained.  Neither Eastern Kentucky University, nor the Department of Campus Recreation can assume any responsibilities for injuries incurred through participation in facilities or activities.  It is strongly advised that participants use caution and be aware of potential health risks associated with exercise, and obtain a physical from a doctor before beginning an exercise program.  Should an accident, injury, or related incident occur, please contact a Campus Recreation staff member immediately.

Accident/Injury Policy

Keeping participants safe is the number one priority for Campus Recreation employees.  All Campus Recreation professional staff and student supervisors are certified in first aid, CPR, and AED and are trained to provide emergency care to participants if needed.  In the event of an emergency, participants are required to report all accidents, incidents, or injuries to the nearest Campus Recreation employee so proper care can be provided.  If an ambulance is necessary, the Campus Recreation staff will contact university police and follow the emergency procedures. Campus Recreation employees may not transport injured victims. In any injury situation, the injured person (when possible) and any witness will be asked questions for an accident report.

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